{"id":33953,"date":"2023-12-21T11:05:28","date_gmt":"2023-12-21T11:05:28","guid":{"rendered":"https:\/\/staging.spotgiraffe.com\/?post_type=job_listing&#038;p=33953"},"modified":"2024-02-21T09:33:25","modified_gmt":"2024-02-21T09:33:25","slug":"executive-assistance-coe","status":"publish","type":"job_listing","link":"https:\/\/staging.spotgiraffe.com\/?job_listing=executive-assistance-coe","title":{"rendered":"Executive Assistance  CoE"},"content":{"rendered":"<h2><strong>Responsibilities:<\/strong><\/h2>\n<p>\u00a0<\/p>\n<ul>\n<li>The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to \u2011<\/li>\n<li>Diary Management \u2013 Provide support to the project team members in maintaining and managing key project meetings and the meeting location<\/li>\n<li>Calendar Management \u2013 Maintaining the project team\u2019s calendar to showcase all key events that need to be planned.<\/li>\n<li>Meetings Management \u2013 Working closely with the project teams and other stakeholders in scheduling\/organizing the meeting or conference call<\/li>\n<li>Travel Management \u2013 Support the project team members in booking the travel tickets.<\/li>\n<li>Workshop or Area Visit Plan \u2013 Help in planning the agenda for workshops\/area visits by handling the logistics of stay, food and printing, etc<\/li>\n<li>Documentation \u2013 Recording the meeting minutes with a clear emphasis on the key action points from the meeting. Maintaining the project database and ensuring all documentations are captured and organized for ease of access.<\/li>\n<li>Training Management \u2013 Provide support in setting up training by sending out invites, enabling cut-off points for training sessions, issuing confirmations, and\/or offering alternative dates. Supplement delegates with correct pre-work and sessions<\/li>\n<li>Tool Support and administration \u2013 Administrative support on various internal\/external tools used across EY offices<\/li>\n<li>Data Processing and administration \u2013 Data capture, processing, and administration of business information<\/li>\n<\/ul>\n<p>\u00a0<\/p>\n<p><strong>Skills:<\/strong><\/p>\n<ul>\n<li>The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational, and time management skills.<\/li>\n<li>Administration and organization<\/li>\n<li>Interpersonal skills<\/li>\n<li>Flexibility<\/li>\n<li>Key attributes<\/li>\n<li>Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook<\/li>\n<\/ul>\n<p><strong>To qualify for the role, you must have<\/strong><\/p>\n<ul>\n<li>Any graduate or Postgraduate<\/li>\n<\/ul>\n<p><strong>Ideally, you\u2019ll also have<\/strong><\/p>\n<ul>\n<li>1 to 4 Years<\/li>\n<li>At least a year of experience working in a team environment handling virtual secretarial services is preferred.<\/li>\n<li>A good command of English (written & spoken) is mandatory.<\/li>\n<\/ul>\n","protected":false},"author":24,"featured_media":31056,"template":"","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"_promoted":"","_job_location":"Kochi, Kerala, India","_application":"hire@finprov.com","_filled":0,"_featured":0,"_remote_position":1,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[1328],"job-types":[2],"job_listing_career_level":[64],"job_listing_experience":[265],"job_listing_qualification":[1158],"job_listing_tag":[],"class_list":["post-33953","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job_listing_category-executive","job_listing_type-full-time","job_listing_career_level-entry-level","job_listing_experience-0-2-years","job_listing_qualification-any-graduate","job-type-full-time"],"_links":{"self":[{"href":"https:\/\/staging.spotgiraffe.com\/index.php?rest_route=\/wp\/v2\/job-listings\/33953","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/staging.spotgiraffe.com\/index.php?rest_route=\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/staging.spotgiraffe.com\/index.php?rest_route=\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/staging.spotgiraffe.com\/index.php?rest_route=\/wp\/v2\/users\/24"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/staging.spotgiraffe.com\/index.php?rest_route=\/wp\/v2\/media\/31056"}],"wp:attachment":[{"href":"https:\/\/staging.spotgiraffe.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=33953"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/staging.spotgiraffe.com\/index.php?rest_route=%2Fwp%2Fv2%2Fjob-categories&post=33953"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/staging.spotgiraffe.com\/index.php?rest_route=%2Fwp%2Fv2%2Fjob-types&post=33953"},{"taxonomy":"job_listing_career_level","embeddable":true,"href":"https:\/\/staging.spotgiraffe.com\/index.php?rest_route=%2Fwp%2Fv2%2Fjob_listing_career_level&post=33953"},{"taxonomy":"job_listing_experience","embeddable":true,"href":"https:\/\/staging.spotgiraffe.com\/index.php?rest_route=%2Fwp%2Fv2%2Fjob_listing_experience&post=33953"},{"taxonomy":"job_listing_qualification","embeddable":true,"href":"https:\/\/staging.spotgiraffe.com\/index.php?rest_route=%2Fwp%2Fv2%2Fjob_listing_qualification&post=33953"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/staging.spotgiraffe.com\/index.php?rest_route=%2Fwp%2Fv2%2Fjob_listing_tag&post=33953"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}